Pre-design is our initial fact-gathering process. The primary benefit of pre-design is that it allows our development team to fully understand the breadth of the project and its place within the wider community. The project's overall feasibility is assessed, the scope of work defined, and the budget estimated. Sketches are drawn to illustrate conceptual ideas, while schedules and milestones are set, projecting a feasible timeline for the project. Possible constraints from building regulations and other factors are identified and reported. The pre-design team also identifies potential challenges, recommending solutions as needed. If any specialist consultancy is required, this is included in the reports and suggested fees for the same.

This information is crucial to both the designer and Griot. It aids our decision-making process and sets the foundation for a solid design process that will deliver the expected functionality. Pre-design is essential for any meaningful project. Hiring a team of designers for this crucial task.

The following is a list of activities involved:

• Initial Structural Analysis of Existing Conditions

• Facility Programming

• Space Relationships / Flow Diagrams

• Project Development Schedule

• Project Budget Guidance

• State & Local Agency Coordination

• Certified Local Government Grant Application (if applicable)

• Begin Part 1 of Historic Tax Credit Application (each property)

• Research history of site / location / architecture

Schematic design is a rough construction drawing that offers a general overview of our project’s basic features and construction cost estimates, allowing us to determine if our concept fits within the project budget. With schematic designs, our team turns ideas into physical drawings that we can look at and edit to help craft our construction project and prepare us for the next phase.

This stage includes some of the following activities:

• Architect / Interior Designer

• Evaluate existing historic site elements (lighting, furnishings, moulding, etc.)

• Document existing conditions at all three properties

• Program Evaluation

• Multiple Design Iterations

• Schematic Elevations / 3D Model Renderings

• Conceptual Plans

• Identify Probable Construction Costs

• Basic Structural Layouts

• Supplemental Services

• State & Local Agency Coordination

• Tax Credit Consultancy

• Part 2 of Historic Tax Credit Application

• Build Master Financial Spreadsheet per National Development Council Standard format

• Project Branding Concepts/ Special Promotional Presentations / Documentation

• Theater Design Consultant

• Theater Design Concepts

• Landscape Concepts

• Identify Furnishings, Fixtures, and Equipment (FFE) concepts

The design development phase is an interim check between the schematic design and construction documentation phases. The name appropriately describes this stage of design: it develops – from the schematic concept into a more refined and articulated architectural idea. This is where we develop the design in detail by diving deep into finishes and materiality, and system integration.

The design development phase is a critical part of the process - it saves time and money in the later design and construction phases. Design Development can serve as a basis for cost prediction in bidding, essentially providing the basis for an estimate for construction. These documents may also be used as part of the approvals process for early building permits and tax credit applications.

This stage includes some of the following:

• Architect / Interior Designer

• Design Coordination

• Architectural Design Development

• Design Development Drawings and Documents

• Interior Elevation and Millwork Concepts, Finish Section Options

• Updated Probable Construction Costs

• Consider Construction Phasing Options

• Consultants’ Services

• Structural Design Development

• Mechanical Design Development

• Electrical Design Development

• Statements of Probable Cost for each Engineering Discipline

• Supplemental Servies

• State Agency Coordination

• Tax Credit Consultancy

• Part 2 of Historic Tax Credit Application

• Maintain Master Financial Spreadsheet per National Development Council Standard format

• Branding Consultancy / Special Promotional Presentations

• Planning for Interior Environmental Graphics and Exterior Signage / Murals

• Theater Design Development

• Adjacent Site Design Development (Civil and/or Landscape)

• Develop Furnishings, Fixtures, and Equipment (FFE) design

Design and construction are two independent but related, generally sequential functions. The first task is creating documents, and the last task is interpreting and transforming these documents into reality — our actual building!

Our architect and consultants create their own sets of drawings during this stage, which are referred to as construction drawings. Construction documents are sized drawings that completely demarcate the structure (usually computer generated). They are composed of floors, lifts, sections, timetables, and various details.

The details show a small part of the building, which cannot be described adequately in smaller plans, heights, or sections. They identify each piece and where it will be installed when our building is finished. Construction Documents must be produced while keeping in mind the materials, processes, and specifications or codes that must be followed to the letter to renovate a building. These records ensure the accuracy of details for all construction activities on-site and are crucial in securing government approvals.

The following activities and services are anticipated during this stage:

• Architect / Interior Designer

• Project Coordination & Management

• Architectural Construction Documents (Working Drawings, Form of Construction, Construction Contract and Specifications)

• Document Checking and Coordination w/ Engineering Disciplines

• Finalize Finish Selections

• Updated Probable Construction Costs

• Issue Bidding Documents

• Issue Addenda

• Bid Evaluation

• Execute Construction Contract for Final Construction Cost

• Consultants’ Services

• Structural Construction Documents

• Mechanical Design Development

• Electrical Design Development

• Statements of Probable Cost for each Engineering Discipline

• Issue Bidding Documents

• Issue Addenda Bid Evaluation

• Supplemental Services

• Finalize Selection of Furnishings, and Special Equipment

• State & Local Agency Coordination

• Tax Credit Consultancy

• Part 2 of Historic Tax Credit Application / Tax Credit Documentation / Submissions

• Branding Consultancy / Special Promotional Presentations

• Design of Interior Environmental Graphics and Exterior Signage / Murals

• Theater Plan Complete

• Adjacent Site Design Complete (Civil and / or Landscape)

• FFE Bidding / Procurement

• State & Local Agency Submissions

• Update Master Financial Spreadsheet per National Development Council Standard format

In any development project, one hopes that the project will finish with no issues, but inevitably, there will be unforeseen conditions or discrepancies during construction that are unexpected. As a non-profit organization, minimizing unnecessary spending from ill-informed decisions becomes essential. Construction administration services provided by our architect will help us navigate construction effectively so that spending during construction remains manageable when changes and inspection issues occur.

Your architect knows the design and can produce construction sketches for our contractor and inspector throughout the process to adjust details. Utilizing construction administration will help us avoid costly changes to the original design and help simplify construction for the contractor, thus directly resulting in cost savings.

Additionally, our architects will research and apply code to assist our local jurisdiction in correcting judgments. Building inspectors occasionally like to have certain aspects of the building constructed to their standards. Because all code decisions are an interpretation of the International Building Code, our architect will assist in proposing beneficial code interpretations to aid in a cost-effective solution to the inspector's requests.

In this final stage, we anticipate the following activities and services:

Architect / Interior Designer

Field Review / Site Visits

Progress Reports

Process Certificates for Payment to the General Contractor

Interpret Contract Documents

Review Submittals & Shop Drawings

Process Change Orders

Prepare Punch Lists

Issue Certifications of Substantial Completion

Review Warranties / Closeout Documents

Consultants’ Services

Review Submittals and Shop Drawings for each Engineering Discipline (Structural, MEP)

Supplemental Servies

FFE Installation

Branding Consultancy / Special Promotional Presentations

Creating / Installation of Interior Environmental Graphics and Exterior Signage / Murals

State & Local Agency Progress and Final Submissions

Tax Credit Documentation / Progress and Final Submissions

Part 2 of Historic Tax Credit Application

Update Master Financial Spreadsheet per National Development Council Standard format